8 Steps to Create a Deskless Front Desk at Your Salon or Spa

The team at Meevo shares eight steps for helping to create a deskless front desk model for your salon or spa to improve efficiency and and future-proof your business.
The team at Meevo shares eight steps for helping to create a deskless front desk model for your salon or spa to improve efficiency and and future-proof your business.

As salon and spa leaders look for ways to improve efficiency and future-proof their business, a new trend has begun to emerge in the industry to accomplish these goals – the deskless front desk.

To some, the concept of a deskless front desk may sound scary, but this model is already helping beauty businesses realize incredible success.

But what exactly is a deskless front desk? While the setup and execution will vary from business to business, the main purpose of this concept is to automate the front desk experience for both clients and staff.

The outcome is a more streamlined check-in and checkout for clients (enhancing the client experience) while freeing up all staff members to focus on other areas of the business to increase efficiency, boost rebooking percentages, and improve operations.

To help you get started on your deskless journey, follow these eight steps that will prepare your salon or spa for this innovative business model.

1. Enable Online Booking 

For many salon and spa guests, online booking is their first interaction with your business and allows them to schedule their next appointment anytime and on any device. This feature is also a critical component of the deskless front desk model.

Not only does it free up staff from having to book appointments over the phone, but it also provides greater control for clients to schedule, edit and cancel appointments on their own, which improves the client experience. Spa and salon software can provide powerful online booking features to help make your booking process easier than ever. 

2. Use a Booking Agent Add-On Feature 

Not only can salon and spa software offer online booking, but it can also let owners utilize a booking agent feature to book appointments. This resource can be invaluable for multi-location businesses as your software will scan for open appointments at any store to maximize bookings.

One of the benefits of a booking agent add-on is that staff can easily book appointments for multi-location salons and spas in a back office, taking pressure off of the front desk – improving efficiency and once again freeing up staff and service providers to focus on client satisfaction and rebooking.

3. Offer Digital eGift Cards 

Another way to let clients plan for future appointments and fully implement a deskless front desk is by offering eGift cards that can be purchased online through your salon appointment software. Once a client buys a gift card, it can be emailed or mailed to clients (or even picked up in-store) to be redeemed in the future.

4. Automated Confirmations and Reminders 

Once a client books an appointment, you want to ensure they don’t forget about their upcoming service through confirmations and reminder communications, such as text messages and emails.

Utilizing salon and spa software can help automate this important process, allowing your staff to spend less time at the front desk making calls or sending emails – and instead focus on elevating the client experience and increasing rebooking percentages.

5. Digital Intake Forms and Documents 

For many years, clients were asked to fill out intake forms and documents in the waiting area. As more clients want a contactless experience in-store, moving to digital forms and documents will help streamline the check-in process, enhance the customer experience and further improve the deskless front desk model.

Through software salon and spa software, forms can be sent automatically by email once a client books an appointment to be completed before their visit. Coupled with online booking, not only do digital forms help streamline the deskless front desk, but they also help enhance the client experience to boost retention numbers!

6. Self Check-In Kiosk 

For salons and spas with a limited waiting area, a self check-in kiosk is one solution to improve the client experience and create a deskless front desk. This is one of a few possible resources that can let clients check themselves in when they visit your business, speeding up the check-in process and reducing the number of clients and staff around the front desk area.

7. Chairside Checkout 

In addition to streamlining the client experience with a self check-in kiosk, leaders can improve the efficiency of their checkout process using truly mobile salon and spa software.

Conduct the entire checkout experience – from payments and client notes to rebooking and retail sales – at the chair through tablets or mobile devices to eliminate the need for clients to visit the front desk after their service is complete.

8. Self-Pay 

Chairside checkout is an essential element of a deskless front desk, but one feature in particular really enhances the process for clients – Self-Pay.

This technology enables salon and spa clients to pay for their services securely through their mobile devices. Clients can choose to use a card already stored on file or use a different card while also adding a tip if they choose. Offering a mobile checkout option can help elevate your deskless front desk model. 

By exploring the deskless front desk model, salon and spa leaders can help improve business efficiency and productivity while enhancing the client experience, resulting in more booked appointments.

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