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Streamline and Save With Software

By: Tiffany Neumann
Posted: June 28, 2010, from the July 2010 issue of Skin Inc. magazine.

Finances have been extremely tight for many spas and medical esthetic practices during the past few years; there is only so much cutting back businesses can do to successfully and profitably operate. Instead of making cuts here and there, it may be time to find a cost-effective strategy that will have owners, managers and spa professionals jumping for joy. With today’s technological advances, software systems can provide you and your clients with the right tools for the right price.

Switch to software?

Many spa owners may wonder how utilizing a software system will help them become more successful. Software systems help owners and their team members save tremendous amounts of time, and allow them to run more efficient businesses. See Spa Software’s Top Features. By taking online appointments, calculating payroll, keeping track of inventory, storing clients’ personal information and much more, spa professionals have a greater amount of time to focus on their clients, ensuring satisfaction and return visits.

“It’s quick! Just click! That’s our motto at Parisian Spa,” notes Linda Fontenot, owner of Parisian Spa in Jacksonville, Florida. “Having a spa software program has helped us stay organized. Our inventory has recently grown with our new retail products, and the spa software automatically alerts us when inventory is low. As the owner, this is extremely cost-effective because I know what retail products are popular, and I know when to reorder. Plus, the software system helps us keep track of gift cards. Our clients also love it, especially if they lost the original card, because the system keeps a record of all of their information.”

Organization. As important as clients are, many other elements go into profitably running a spa, some of which can be more costly than others. When paperwork is organized, filed and managed by different team members who all use different methods, things can—and do—get lost in the mix, often resulting in errors. By introducing a software system, owners become better equipped to run a more organized service and retail business. A more prepared and structured business has the foresight to identify areas where money, time and inventory can be organized, evaluated and structured to provide a positive overall outcome.

Finances. Many software systems contain features that help with payroll, commission and hourly wages. The old days of manually punching numbers into a calculator are over. There is no need to re-do or re-check numbers and statements, and these special features also help with tax deductions while calculating employees’ hourly wages and overtime payments. Spa software performs all the calculations, and can save a valuable amount of time for busy owners, while ensuring much higher accuracy.